Driver disclosure: what registered keepers should read in the letter

Under section 103(2) KFG, the authority may request information about who drove a motor vehicle identified by its registration number at a particular time or last parked it at a particular place before a particular time. The registered keeper generally provides that information. For test or transfer journeys, the statute instead refers to the permit holder.

Being addressed as the registered keeper does not itself determine who drove. Your first task is to match the authority request to the correct vehicle and the stated driving or parking event.

The information must contain the name and address of the person concerned. If the registered keeper cannot provide that information, the statute requires the keeper to name the person who can provide it. That person then has the duty to provide the information.

The authority may verify the information where the circumstances call for it. Separate confirmed facts from assumptions. This article deliberately provides no specimen wording and does not generate an answer for an individual case.

Section 103(2) KFG requires the information without delay. For a written request, the provision states two weeks after service. The date printed at the top of the letter is therefore not the only relevant detail. Keep the envelope or electronic proof of service and read the submission instructions in the letter.

If the day of service, the recipient or the submission channel is unclear, keep the complete letter ready for prompt legal review.

The statute requires appropriate records where the requested information could not otherwise be provided. Review logbooks, calendars, handover documents or company vehicle records only for what they actually establish.

Do not retrospectively alter or complete existing records. Instead, note which original documents exist and which information remains open. For companies, also identify who manages the vehicle and who can provide reliable information.

• the complete driver disclosure letter with every page and attachment
• the envelope or electronic proof of service
• the file reference, registration number, time and place stated in the letter
• available driver or vehicle records in their original form
• a copy of any information already submitted and proof of submission

The driver disclosure check organises these details but does not draft an answer. The driver disclosure checklist lets you mark off the documents locally.